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Webinars are an excellent way to engage with your audience, share knowledge, and promote your brand. Microsoft Teams makes it easy to create and manage webinars with its robust features and seamless integration with Microsoft 365. Here’s a step-by-step guide to help you get started, based on resources from Microsoft Learn.

Set up webinars on Microsoft teams.mp4

Step 1: Set Up Your Webinar

1. Open Microsoft Teams: Launch the Microsoft Teams application on your device.


2. Navigate to the Calendar: Click on the Calendar icon on the left-hand side of the Teams interface. If the Calendar option is not visible, click on the three dots (ellipsis) on the left-hand side to access additional applications.


3. Create a New Webinar: Click on the arrow next to “New meeting” and select “Webinar” from the dropdown menu.

Step 2: Customize the Registration Form

1. Enter Webinar Details: Fill in the title, date, start and end times, and a description for your webinar. 


2. Add Co-organizers: Specify who will help you manage the webinar


3. Add Presenters: Specify who will present during the webinar by adding their email addresses in the “Presenters” field.

Step 3: Configure Event Options

Set Meeting Options: Configure the meeting options such as mics, Q&A. Click on Edit more options to control who can bypass the lobby, Production Tools and other settings to ensure a smooth webinar experience.

Step 4: Set up Presenter Bios

To set up presenter bios in Microsoft Teams, follow these steps:

1. Go to Presenter bios under the Setup section.
   
   
   
   • If you haven’t already added a presenter, you’ll be prompted to go add one
   
   
   
   


2. Find the presenter you want to add a bio for and select Edit.


3. Fill in details about the presenter, such as their image, email, job title, and a description about them.


4. When you’re finished, select Save.

Step 5: Set up Your Theme

Click on Theming to set up your logo, Banner image and Theme color.

Step 6: Set up Configurations for registrations

1. Event Limit: Set a maximum number of registrants to manage the size of your webinar audience.
   
   
   
   • The maximum capacity for a webinar is 1000
   
   
   
   


2. Registration Form: Add fields to form to gather information about potential attendees and understand your audience better.

Step 7: Publish your registration site

1. View Registration Page: By selecting ‘View Draft,’ you can thoroughly review and verify all details to ensure everything is accurate and ready before going live. 


2. Publish the Event: Once you’ve filled out the webinar details and registration form, publish it to make it discoverable by potential attendees. 


3. Share the Registration Link: Copy the registration link from your Teams calendar and share it via email, social media, or your website to gather an audience.

Conclusion

Creating a webinar in Microsoft Teams is a straightforward process that allows you to connect with your audience effectively. By following these steps, you can set up, promote, and host a successful webinar that engages your audience and achieves your goals. Whether you’re a business professional, nonprofit educator, or event organizer, Microsoft Teams provides all the tools you need to deliver a seamless and impactful webinar experience.

References

Overview of meetings, webinars, and town halls – Microsoft Teams | Microsoft Learn