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Keyboard and mouse or touchpad have become fundamental to everyday work. Microsoft Surface engineers have spent years refining those traditional tools to deliver exceptional experiences—but that’s not the end of the story. What if there was another tool—something that added flexibility, creativity, and a more personal way to engage with your ideas?

That’s where inking comes in. The digital inking experience on Surface devices is designed to facilitate new ways of working. To understand how a seemingly simple tool can transform productivity, we spoke with Surface MVPs, who are experts recognized for their deep knowledge of Surface devices. They shared how using the Surface Pen supports effective ideation, collaboration, and innovation. To learn how embracing digital ink can enhance your business’s device strategy, read on.

Ideas in motion

Some ideas are easier to write down. Others are easier to draw. Inking makes it simple to capture both with sketches, diagrams, or notes as thinking develops. Rob Quickenden, Chief Technology Officer at Cisilion, relies on the Surface Pen to communicate complex concepts. “In meetings, I often draw solutions for customers or my team directly in OneNote or Whiteboard, whether offline or in real time,” he says.

That could mean a rough outline of a network infrastructure, a quick process flow for a marketing project, or notes layered over a shared document to streamline decision-making. Inking can communicate ideas that would otherwise require long explanations, which can increase the efficiency of collaboration.

Surface Slim Pen 2 capabilities include a feature called Zero Force inking, which reduces the delay between the pen touching the screen and the ink appearing. A sharper tip and precision tilt detection enhance control. Haptic feedback provides tactile cues that simulate a writing sensation. The added tactile response engages the hand and the mind for intuitive and fluid inking. The result feels natural—like pen on paper, but with the expansive capabilities of digital technology.

Digital efficiency, handcrafted engagement: how handwriting activates complex brain connectivity

Research using EEG analysis shows that handwriting with a digital pen activates more complex brain connectivity patterns than typing, supporting memory formation and deeper learning.[1] Yet traditional handwritten notes come with drawbacks: they pile up, get misplaced, and aren’t searchable. OneNote Copilot now supports inked notes, allowing users to analyze both typed and handwritten notes directly from the ribbon or canvas.[2]

With Microsoft Surface Pro and Microsoft 365, handwritten notes can be synced, searched, and converted to type. In OneNote, you can write meeting notes with the pen, circle key points, and later search for any word—even handwritten ones. Brett Gilbertson, Digital Skills Coach and Microsoft Surface MVP, says, “The most underutilized and overlooked feature on Surface Pro is the pen. It’s essential for notetaking, ideating, and creating—a true thinking tool.” He switches seamlessly between structured notes in OneNote and freeform sketches in Whiteboard.

Collaboration without friction: Enhancing remote and in-person teamwork with digital inking

In digital meetings, quick visuals help teams align. Inking adds this layer of interaction, turning passive screens into active workspaces. Josh Jones, Modern Work Specialist at Microsoft, uses the Surface Pen during Teams meetings to stay focused and effective. “Nothing is more impressive in a Teams sales call than quickly annotating or scribbling on a PowerPoint presentation to emphasize a point,” he says.

In project planning, inking supports real-time changes. During a Whiteboard session, participants can add ideas and adjust flowcharts without switching tools. Everyone stays engaged because the interaction is direct and visible. The Surface Slim Pen button can be set to open apps like OneNote or Whiteboard or launch capture tools. With one press, a user moves from thinking to doing.

In-person work benefits as well. Drawing on a shared screen helps explain steps or review feedback without adding to the agenda. Teams can sketch a timeline, update a checklist, or approve changes on the spot, and visual ideas can be captured in real time.

Precision productivity: achieving detailed control with Surface Pen

The touchpads on Surface devices are designed to be highly responsive and accurate, but fine tasks may benefit from additional control only a pen can offer. The Surface Pen delivers that control, supporting designers, engineers, and professionals who work with detailed visuals.

SungKi Park, IT & Integrated Communication Coordinator, integrates inking into both creative and business tasks. “I use the Surface Pen a lot for Adobe Photoshop and Illustrator work,” he says. “And for work, I use it for signing electronic documents.”

In Photoshop, the pressure-sensitive pen refines brush strokes and selections. In Illustrator, tilt functionality creates natural shading. Precision matters in everyday work, as well, whether signing contracts, marking up reports, or annotating documents.

Mobility without compromise

Work doesn’t happen in one place. It shifts between offices, airports, coffee shops, and meeting rooms. Sometimes, a different input method makes all the difference. Anand Narayanaswamy, a freelance writer and author, balances both touch and pen input flexibly to enable focused work in more places. “I use both the touchscreen and pen depending on the task,” he says. “For instance, I use the pen for drawing in Paint, which helps me create stunning visuals.” The pen’s precision and ease of use make it ideal for quick sketches, annotations, and signing documents on the go.

Switching between keyboard, touch, and pen keeps work moving. A quick note in OneNote during a call. A diagram in Whiteboard while waiting for a flight. A contract signed on the spot, no printer required. The Surface Slim Pen 2 makes portability seamless. It magnetically attaches to Surface Pro Signature Keyboard or Surface Laptop Studio, so it stays charged and in reach, providing up to 15 hours of battery life.[3]

Technology made human

Work takes many forms—structured notes, quick sketches, informal ideas jotted down between meetings. Inking empowers employees with more options to match the input method to the task. When pen, screen, and software are engineered to work together, the experience becomes seamless, whether capturing notes, collaborating on visual ideas, or just brainstorming. If you’re excited by the power of the pen to change how your teams work for the better, Surface provides a thoughtfully engineered set of features to maximize the value of the technology.

Discover the latest Surface Pro devices for business to get started.

[1] Handwriting but not typewriting leads to widespread brain connectivity: a high-density EEG study with implications for the classroom, Front. Psychol. , 25 January 2024, Sec. Educational Psychology, Volume 14 – 2023, https://doi.org/10.3389/fpsyg.2023.1219945

[2] Subscription required for some features.

[3] Battery life varies significantly based on device configuration, usage, network and feature configuration, signal strength, settings, and other factors. Learn more about Surface battery performance for details.